PPE lifespan tracking: not how many you handed out, but where the service life was cut short.
Early replacement cost, service life notification, justified decisions.
The screens in this film were recorded from the Turkish interface of Pulsar HRM.
PPE Service Life: PPE service life and cost analysis
Service Life Analysis (Kullanım Ömrü Analizi) calculates the cost of early replacement as unused days × daily cost; it shows it by department and reason, and separately measures the per-person loss from employees who left. For PPE that reaches its target service life, a status notification goes to the employee's phone. If a manager changes the employee's declaration, it cannot be saved without a written justification. The 12-month requirements plan flags the month when stock will run short.
PPE cost analysis: early replacement loss by department and reason
Service Life Analysis (Kullanım Ömrü Analizi) shows early replacements and the resulting loss over the last 12 months. The loss is calculated from the days replaced early and the daily cost, and grouped by department or reason. This shows how much of the PPE budget went on items replaced before their service life ended.
Lifespan, not quantity: PPE consumption analysis and leavers view
The same screen shows, in separate views, the product service life and how much of the PPE handed over to departing employees was used. The period and date type are selected, and the department and item filters sit in the left panel.
PPE condition notification: overdue PPE is queried, a manager decides
PPE that exceeds its target service life is listed. A status notification goes to the employee's phone, the response is updated with the manager's decision, and a change requires a justification.
PPE stock control with a 12-month needs plan and stock sufficiency
The 12-Month Requirements Plan (12 Aylık İhtiyaç Planı) deducts the monthly requirement from the opening stock by item and size and flags the first month in which stock runs short. The same service life tab exists for workwear on the İSG page.
How it works
- In PPE & Workwear (KKD & İş Kıyafetleri), you open "Service Life Analysis" ("Kullanım Ömrü Analizi") and select the period and view.
- In Early Replacements (Erken Değişimler), you group losses by product, department or reason, and switch to the Leavers (İşten Çıkanlar) view.
- In "PPE Risk Analysis" ("KKD Risk Analizi"), you see PPE that has exceeded its target service life, by employee.
- You double-click a row and record the manager's decision with its justification in Status Report (Durum Bildirimi).
- In the 12-Month Requirement Plan (12 Aylık İhtiyaç Planı), the first month in which stock will run short is marked in red.
Frequently asked questions
How is the loss from early PPE replacement calculated?
Unused days are multiplied by the daily cost, which is the last purchase price divided by the target service life; the loss never exceeds the product's price.
Can a manager change an employee's PPE condition report?
Yes, but not without entering a justification; the change is written to the audit log together with the employee's original declaration.
Can PPE stock control show when stock will run short?
Yes. The 12-Month Requirement Plan (12 Aylık İhtiyaç Planı) colors red the month in which cumulative demand exceeds opening stock; the Stock Sufficiency (Stok Yeterlilik) column shows that month or "Sufficient for 12 Months" ("12 Ay Yeterli").
How often should PPE be replaced?
The company defines the service life through the usage policy on the material card; a hard hat's lifespan is entered in days, just like gloves or work shoes. Pulsar measures early replacement and use beyond the service life against this target.
How to track PPE service life?
The analysis shows early replacements, product service life and leavers from closed usage cycles; the risk analysis lists PPE that exceeds its target service life.
How to calculate the cost of an early PPE replacement?
The loss is the number of early days multiplied by the daily cost, which is the last purchase price divided by the target service life; it does not exceed the product price.
How to find PPE that has exceeded its lifespan?
The PPE Exceeding Target Service Life (Hedef Kullanım Ömrünü Aşan KKD) report lists the person, item and days elapsed; a status notification is sent to the employee.
How to create a PPE requirements plan?
The 12-month requirements plan flags, by item and size, the month in which stock will run short.
Is uniform lifecycle tracking also available for workwear?
Yes. The Workwear Service Life (İş Kıyafeti Kullanım Ömrü) tab is the twin of the PPE service life tab and is managed on the İSG page.
