PPE issue record: early issue is not blocked; the reason and the deviation from the norm are recorded.
Early days, reason and deviation from the standard are asked at handover.
The screens in this film were recorded from the Turkish interface of Pulsar HRM.
PPE Handover Check: PPE handover reports and standard checks
The request with an appointment arrives pre-filled on the handover form; an item outside the standard can also be added. The "PPE Handover Check" ("KKD Teslim Kontrolü") window asks for a reason for an early handover and shows any job title mismatch; it cannot be approved until a reason is selected. It is saved to mDYS with the handover report; Material Movements (Malzeme Hareketleri) keeps the early days, the reason and the compliance flags. The employee confirms the handover on their phone.
A scheduled request arrives pre-filled on the PPE issue form
When Hand Over (Teslim Et) is opened from a row with an appointment in Pending Handovers (Teslim Bekleyenler), the item, size, quantity and HR note come from the request. An item outside the standard can also be added.
Early issue and PPE matrix compliance check
PPE Handover Check (KKD Teslim Kontrolü) shows the last handover, expected replacement and remaining days, and flags whether the item matches the department and job title standard. A deviation goes through with authorized approval, and the status of the old item is asked.
PPE issuance tracking: the handover record gets a document number
After the handover, the PPE Handover Record (KKD Teslim Tutanağı) is previewed live and receives a document number with Create and Save to MDYS (Oluştur ve MDYS'ye Kaydet). Early days and the reason appear in the material movements.
PPE distribution is confirmed by the employee via mobile notification
A PPE handover confirmation notification reaches the employee's phone. It is answered with Received (Teslim Aldım) or Not Received (Teslim Almadım).
How it works
- In Pending Handovers (Teslim Bekleyenler), you right-click a request with an appointment and choose "Hand Over" ("Teslim Et"); the form opens filled in with the request details.
- If needed, you add items with "+ Add Item" ("+ Kalem Ekle") and select the condition of the old item.
- Pressing "Hand Over" ("Teslim Et") opens the "PPE Handover Check" ("KKD Teslim Kontrolü"); for an early handover, you select a reason and confirm.
- The handover is made, and you generate the PPE Handover Record (KKD Teslim Tutanağı) and save it to MDYS.
- The employee responds from the notification on their phone with "Received" ("Teslim Aldım") or "Not Received" ("Teslim Almadım").
Frequently asked questions
Is PPE issue blocked before the replacement period ends?
It is not blocked. The check window shows the last handover, the expected replacement date and how many days early it is; it cannot be confirmed until an early-handover reason is selected.
What happens if issued PPE does not match the PPE requirements by job?
The check window shows whether the item matches the department and job title; in Material Movements (Malzeme Hareketleri), compliance stays flagged separately for department and job title.
Is the condition of the old PPE recorded at issue?
Yes. On the handover form, the condition of the old item from the previous handover is selected, for example "Unusable / scrap — close old handover" ("Kullanılamaz / hurda — eski teslimi kapat").
How to create a PPE issue form?
When items are handed over with Hand Over (Teslim Et), the record opens with a live preview and is saved to document management; no separate form needs to be filled out.
What does a PPE issue record include?
It contains the handover details, the employee, the item lines, the document details and a signature field; the record receives a document number.
Can PPE outside the PPE matrix be issued?
Yes, but the handover check shows the deviation from the standard; the deviation goes through with authorized approval and is written to the record.
How to record early PPE replacement?
The remaining days and the reason for early handover are written to the material movements; the handover is not blocked.
How does an employee confirm receipt of PPE?
In the handover confirmation notification on the phone, Received (Teslim Aldım) or Not Received (Teslim Almadım) is selected; the response is recorded.
Can the same PPE be issued twice?
No. Duplicate handovers are blocked.
Can PPE inventory management be done in software instead of Excel?
Yes. The Stock & Inventory tab lists every item with size, stock quantity, minimum stock and location; each issue is deducted from stock. Count shortages and surpluses are written to Material Movements (Malzeme Hareketleri) as separate transaction types, and a PPE stock count correction slip is opened inside the software from the movement's right-click menu.
