HRM
Solution · Assets, PPE and Workwear

Employee asset tracking, PPE and workwear: every movement from handover to return is documented.

A laptop, phone or access card is assigned in a single transaction; the handover form opens automatically, and the employee reports any item they did not receive from their phone. A faulty device comes in as a mobile request and closes with return and new assignment reports.

A personal protective equipment request becomes an appointment based on the employee's work schedule. For an early handover, a reason is asked and the deviation from the standard is recorded; service life analysis shows the cost of early replacement by department and reason. Workwear stock is kept size by size, and transfers between locations go through when the destination accepts.

The features in this solution are included in these editionsPDKSOPYSOKYS

Asset Assignment, PPE and Workwear Tracking Software — Features: 7 · Short films: 7

Asset inventory software: in stock, assigned, faulty, scrapped

Vehicles, GSM lines, HGS toll tags and fixture / IT assets are tracked with in stock, assigned, faulty, under maintenance, inactive, scrapped, lost or stolen statuses. All movements, such as inventory entry, assignment, return, transfer, document upload and mileage, are listed in the movement history; the list is exported as Excel or PDF.

Bulk assignment, laptop tracking for employees and automatic handover form

An asset is assigned only to an active employee, and several assets can be issued in a single transaction. For assignment, return, scrapping and loss transactions, the handover record is created automatically; the signed copy is uploaded as PDF, JPG or PNG, and the assignment report and record are sent by email subject to role permission.

Fleet vehicle assignment, SIM card management, company phone tracking and HGS toll tags

Vehicle handover, return and periodic mileage records are kept, and the fuel and transmission type are on the card. For GSM lines, the postpaid / prepaid type, operator, PIN / PUK information and charge history are tracked; at most one HGS toll tag is linked to a vehicle, and the expiry of comprehensive and compulsory traffic insurance opens a draft policy.

Lost or stolen asset tracking and transfers between branches

A loss or theft report is opened and closed as found or resolved. An asset sent to another location is accepted by the receiving location or rejected with a reason.

Equipment checkout system on mobile: requests, fault reports and handover confirmation

Employees open an asset request from their phone; the request moves through under review, awaiting handover, approved / rejected and completed statuses, and an appointment is given. Employees respond to an asset handover or return made to them on their phone by accepting or rejecting it; a faulty device is replaced with return and new assignment records.

PPE stock control: purchase invoices, stock counts, transfers and scrapping

A main group, subcategory and material card are created; stock is entered with a purchase invoice and reduced with a return-to-supplier slip. Count and adjustment slips, location transfers accepted / rejected line by line and scrapping all run on the same stock; no update is lost when two transactions hit the same stock line at the same time.

PPE tracking software: issue by department, norm matrix and issue at hiring

PPE is handed over to employees individually or in bulk, a PPE handover form is produced and duplicate handovers are blocked. The norm matrix defines which PPE is issued by department and job title; for a new employee, PPE and workwear requests are created automatically from the norm matrix and the size profile.

PPE service life tracking and early replacement

A service life policy is defined for each material, and a service life analysis is run based on handover cycles. The cost of early replacement is shown by department and reason, and a 12-month requirement plan flags stock shortfalls.

Workwear tracking: sizes, clothing norms by job title, stock counts and scrapping

Workwear material cards, purchasing, stock counts, transfers, scrapping and returns to suppliers run with the same structure as PPE. An individual or bulk workwear handover form is produced; materials are assigned in bulk to locations, departments and job titles, the norm distribution report is exported to Excel, and stock is counted size by size.

Frequently asked questions

Is the asset handover form created automatically?

Yes. For assignment, return, scrapping and loss transactions, the handover record form is created automatically; printing and getting it signed are up to the business, and the signed copy is uploaded to the same record.

How to track equipment return when an employee leaves?

Before the exit, the Employee Risk Analysis (Personel Risk Analizi) lists the person's assigned assets, PPE and workwear. A return record is created for each returned asset and written to the movement history.

Can a debt record be opened for an employee for damaged or lost assets?

When a faulty device is taken back, the system asks about an Employee Debt Record (Personel Borç Kaydı); if you answer yes, a company debt of the asset / damage compensation type opens with the employee pre-filled. Deduction rules are defined in the debt record.

How to create a PPE issue form?

On the handover form, the employee and material items are selected; when Hand Over (Teslim Et) is clicked, the PPE handover record is produced and saved with a document number. The employee responds to the handover on their phone with Received (Teslim Aldım) or Not Received (Teslim Almadım).

How to track PPE service life?

A service life policy is defined for the material; the analysis shows early replacements, product life and the PPE of departed employees based on handover cycles. PPE that exceeds its target life is listed in the risk analysis.

How to build a PPE matrix?

The norm matrix defines which PPE is issued by department and job title, and the system generates a norm suggestion. If an item outside the norm is issued at handover, a norm deviation is recorded.

How to track workwear sizes?

The size is entered on the onboarding form and written to pending workwear requests; the size menu on the handover form shows the stock in that size. Stock is counted separately for each size.

How to track company vehicle mileage?

Vehicle handover, return and periodic mileage records are entered on the vehicle card, and the fuel and transmission type, as well as comprehensive insurance, compulsory insurance and inspection expiry dates, are kept on the same card.

Can employees request equipment or PPE from their phone?

Yes. PPE, workwear and asset requests are sent from the mobile app; requests are decided on the web, and an appointment is given for asset requests.

How to record a lost or stolen asset?

A loss or theft report is opened for the asset; the record is closed as found or resolved, and the handover record is created automatically.

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