HRM
Solution · Occupational Health and Safety

Workplace safety software: from the accident report to the committee decision, deadlines run by hazard class.

In Pulsar, occupational health and safety is not a separate filing cabinet but part of the personnel record. The department supervisor records the occupational accident report on the phone; on the web, a separate occupational accident form opens for each injured employee, the shift comes from that day's schedule, notification deadlines are ready and a CAPA is opened linked to the accident.

An occupational accident, a department change, onboarding or a return from long sick leave creates its own training obligation. A restriction in the physician's examination decision appears as a warning in the work schedule. The İSG committee agenda is built from the period's records; a committee with missing members cannot meet.

The features in this solution are included in these editionsPDKSOKYS

Occupational Health and Safety Software: Accidents, Training, Medical Exams and Committee — Features: 4 · Short films: 4

Safety management system by hazard class, across multiple locations

The hazard class is defined on the location; the committee meeting interval, accident reporting deadline and training obligations are generated from the legislation table by hazard class, and no fixed values are written on screen. The Hazard Rules (Tehlike Kuralları) drawer shows these rules and their legal basis as read-only.

Accident reporting software: first notification and the SGK (Social Security Institution) deadline

Employees report an occupational accident from their phone with the time and place of the accident, witness statements and photos; once the initial notification report is approved, a separate accident form opens for each injured person. The reporting deadline is calculated from the accident date with the legislation table, and a daily 09:00 check generates official reporting warnings; for occupational diseases, the SGK (Social Security Institution) deadline is also calculated from the policy.

Near miss reporting app: photo reports, investigation and verification

A near-miss event is reported from the phone with a photo; the record goes through investigation, action and verification stages. If needed, a near-miss record is converted into an occupational accident and a first aider is added.

CAPA software: root cause, action tracking and effectiveness check

A corrective and preventive action is started for a near miss, occupational accident, committee decision, training plan, site tour, risk assessment, audit or a manually opened nonconformity. Root cause, hierarchy of controls, owner, target date, actions and effectiveness (effective, partially, ineffective) are kept; due-date and overdue notifications go out once per action.

Safety training records: statutory İSG training and the Annex 2 (Ek-2) certificate

Statutory training is tracked by hazard class; new hires automatically fall into the Upcoming list, and training is classified as General Mandatory, Sector-Specific and Company-Specific. Plans, sessions and attendance are kept consistent; the annual training program, attendance record, Annex-2 basic training certificate and onboarding training record are produced from templates, and first aid certificates are written automatically.

Employee medical surveillance: periodic and pre-employment medical exams

Pre-employment, periodic, return-to-work, job change, early check and exit medical examinations are recorded with audiometry, PFT, chest X-ray, eye and laboratory tests. The result is entered as Fit for Work, Conditionally Fit or Not Fit, and restrictions such as night work, shift work, heavy lifting and working at height are kept; the fitness decision is visible only with the İSG Health Data permission.

Safety committee meeting: agenda and committee minutes

A committee meeting is scheduled and started with an eight-item agenda, and a meeting that could not be held is recorded separately. High-risk warnings are generated for overdue meetings and for large locations without a committee; minutes are produced from a template, an annotation is added for a member who refuses to sign, the agenda is exported as Excel and PowerPoint, and each decision is linked to a single active CAPA.

Safety specialist and workplace physician assignments, emergency response team tracking

Appointments of the occupational safety specialist, workplace physician, other health staff and OSGB (joint health and safety unit) are kept with certificate class, authorization end date and İSG-KATİP (official İSG registry) status, and an expired appointment ends. Primary and alternate employee representatives are appointed; the emergency coordinator, evacuation, assembly area and communication officers, as well as firefighting, first aid and support teams are assigned, and departed employees are excluded from the count.

Accident report template and İSG documents: committee, emergency, accident and CAPA

12 İSG documents, including committee formation, the committee member list, emergency team assignments and the location's emergency team list, are produced from templates. The accident notification form, accident investigation report, accident closure report, CAPA opening form, action tracking form and closure report are also published.

Frequently asked questions

How many days do you have to report a workplace accident?

Article 13 of Law No. 5510 (Turkish social security law) requires an occupational accident to be reported to the police immediately and to SGK (Social Security Institution) within three working days after the accident. Pulsar calculates these deadlines from the accident date using the location's legislation table and warns every morning about overdue reports.

How to report a near miss?

Employees report a near-miss event with a photo from the mobile app. The record goes through investigation, action and verification stages; if needed, it is converted into an occupational accident.

How to track corrective and preventive actions (CAPA)?

A CAPA is opened linked to its source (accident, near miss, committee decision, audit); the root cause, owner, target date, actions and effectiveness result are kept. A notification for an action that is coming due or overdue goes out once per action.

How often does the İSG safety committee meet?

The committee meeting interval comes from the legislation table based on the location's hazard class and is not entered manually on screen. If a meeting is overdue, or a large location has no committee, a high-risk warning is generated.

How to track periodic employee medical exams?

Examinations are tracked on the calendar with Overdue, Approaching and Normal statuses, and a single active periodic cycle is kept for each employee. Employees without a pre-employment examination appear as missing on the calendar.

How to track safety training by hazard class?

Statutory training is tracked by the location's hazard class; onboarding, an occupational accident, a department change or a return after a long absence opens its own training row. When training is completed, the next renewal date appears on the list automatically.

How to set up an emergency response team?

The emergency coordinator, the evacuation, assembly area, communication and technical response officers, and the firefighting, first aid and support teams are assigned by selecting employees. The compliance summary checks team adequacy against the location's hazard class and headcount.

What happens if a committee member refuses to sign the minutes?

The committee minutes are produced from a template, and an annotation is added to the minutes for a member who refuses to sign.

How to track the occupational disease reporting deadline?

For an occupational disease case, the SGK (Social Security Institution) reporting deadline is calculated from the policy table, and the deadline check is tracked by the daily İSG job.

Can İSG records be accessed from the mobile incident reporting app?

Yes. Employees report occupational accidents and near misses; a manager whose role has the İSG panel enabled accesses İSG records from the mobile app's manager mode.

How to track the assignment term of safety professionals?

Appointments of the occupational safety specialist, workplace physician and OSGB (joint health and safety unit) are kept with an authorization end date; the daily İSG job checks the end dates, and an expired appointment ends.

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