Visitor tracking: from check-in at the gate to emergency evacuation, you know who is on site.
Digital visitor log book: visitor registration and appointments
A visit is opened with an appointment date and time; group, escort and vehicle plate are entered, and a second open record cannot be opened for the same person. A returning visitor is searched by name, phone or TC; company, phone and plate are pre-filled, and the TC is shown masked.
Host approval for visitors: on the web and mobile
A notification goes to the employee being visited; the host chooses Approve (Onayla) or Hold (Beklet) on their phone. An authorized user can admit the visitor from the web with Allow Entry (Girişe İzin Ver).
Visitor check-in conditions: document check, İSG (occupational health and safety) and KVKK declarations
Required documents, undertakings and badge conditions are completed in a single drawer, and entry is approved. The active İSG (occupational health and safety) and KVKK (Turkish personal data protection law) texts are shown in full, a PDF is printed and a signed copy can optionally be uploaded.
Visitor badge template, badge printing and card inventory
The badge is printed from the document template; if there is no template, it prints without errors using the built-in badge, and badges work even if document management is not installed. The badge inventory is managed, the badge number is typed or scanned, and a lost or damaged badge is withdrawn with permission.
Visitor blacklist: watchlist screening and banned visitor alerts
A banned person matching by ID is blocked outright. A match on name, company or plate gives a warning, and the flagged record is marked on the list.
Who is on site list and emergency evacuation
Entry and exit are recorded in the location's time, everyone on site stays on the list, and the row color shows the status. When an emergency evacuation is started, you can see who is on site and who has confirmed; an evacuated response records the exit, and a daily summary notification arrives for open visits that have exceeded their time.
KVKK (Turkish data protection law) retention period and anonymization of the visitor log
The retention period for visitor data is set in the location policy; when it expires, personal data is anonymized. The list is exported only with the grid columns as Excel, PDF or email, and every export is written to the audit log.
Monthly visitor report
The monthly management report shows counts by visit type, the top 10 by company, average length of stay, no-show and canceled visits, banned-list matches and a comparison with the previous month. It is exported as Excel or PDF.
Frequently asked questions
What visitor sign in system replaces a paper visitor log?
In Pulsar, visitor registration is kept electronically with the appointment, host approval, entry conditions and entry and exit times. A returning visitor's details are pre-filled by search.
How long is visitor data kept?
The company sets the retention period in the location policy. When it expires, the visitor's personal data is anonymized automatically.
How to prepare a visitor badge?
No separate visitor badge printing software is needed: the badge is printed from a document template, and the built-in card is used if no template is defined. The card number is typed or scanned at check-in.
How to show visitors the KVKK privacy notice?
At entry, the active KVKK (Turkish personal data protection law) text is shown in full and a PDF is printed; a signed copy can optionally be uploaded to the record.
How to give visitors İSG safety information?
The active İSG (occupational health and safety) undertaking is shown in full in the entry conditions drawer, printed, and its signed copy can be uploaded; entry is not approved until the conditions are completed.
How does a visitor blacklist work?
A person whose ID number is on the blacklist is blocked outright. A match on name, company or plate gives a warning, and the record is marked on the list.
How to track visitor evacuation in an emergency?
When an emergency evacuation is started, visitors on site and the people who confirmed are listed; an evacuated response records the visitor's exit.
Can the host approve a visitor from their phone?
Yes. A notification goes to the employee being visited, who responds in the mobile app with Approve (Onayla) or Hold (Beklet).
What if a visitor badge is lost?
A lost or damaged badge is processed in the badge inventory by an authorized user and withdrawn.
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