Shift management software: define a shift once, schedule and timesheet use the same rule
Shift setup: code, start and end times, duration and core time
The shift definition form records the shift code, name, type (standard or flexible), start and end times, daily duration and core time. The departments where the shift can be applied are selected from the department tree.
Shift break times and rest breaks: break calculation type
Meal and rest breaks are added to the shift; the break calculation type is selected as deduct the total, deduct the longest or no deduction. Article 68 of Turkish Labor Law No. 4857 (İş Kanunu) sets the rest break at 15 minutes for work of four hours or less, half an hour for work of more than four and up to seven and a half hours, and one hour for work of more than seven and a half hours.
Grace period for late arrival and early leave
Late arrival, early departure, early arrival and late departure tolerances are defined in minutes and with a dual tolerance policy. A difference within the tolerance does not create missing time or overtime in the timesheet.
Time clock rounding rules: 15, 30 or 60-minute increments
The shift determines in which direction working time is rounded, in 15, 30 or 60-minute increments; the timesheet and night work calculations use this rule.
Night shift and night premium multiplier
You select whether the shift counts as night work, and the night premium multiplier is kept according to the contract. Under Article 69 of Turkish Labor Law No. 4857 (İş Kanunu), workers' night work may not, as a rule, exceed seven and a half hours; the timesheet separates time falling within the 20:00–06:00 window as night work.
Rotation: 3 shift system and rotating shift pattern
The order of shifts is defined and edited as a rotation; for example, a 3-shift system where morning, evening and night shifts rotate. The rotation is assigned to employees as a work pattern, and the schedule is built in this order.
Shift pattern templates: 2G-2N-2T, 5-2, four-shift pattern and 12/36
A cyclical template is set up with a number of days and a day plan; the ready-made templates include 2G-2N-2T (two day shifts, two night shifts, two days off) and 5-2, and the template's 28-day equivalent is shown. Cycles such as a 4-crew shift pattern or 12/36 are defined as templates with a day plan.
3 and 4 shift systems in a factory: shift schedule template and rota examples
In the 3-shift example, morning, evening and night shifts rotate in order; each shift's hours, breaks and tolerance are kept on its own form. 2G-2N-2T (two day shifts, two night shifts, two days off) and 5-2 come as ready-made templates; other cycles, such as a 4-crew pattern or 12/36, are written into a template with a day plan and checked against their 28-day equivalent.
Copy shifts to locations and roll out updates
A shift definition is copied to selected target locations. A change to a shift is applied to its counterparts at other locations with the new rules' start date.
Active/inactive status and shift list export
Shifts, rotations and templates are deactivated or reactivated. Shift, rotation and template lists are exported as Excel, PDF and by email.
Frequently asked questions
How to edit a shift?
Shifts are edited in two places: a shift's hours, breaks and tolerances are edited in Shift Definitions (Vardiya Tanımları); the shift of one or more employees on specific days is changed in the Work Schedule (Çalışma Planı) with the shift change action. A change to the definition can be rolled out with a start date to the matching shifts at other locations.
How to set up a 3 shift system?
First, three shifts (e.g., morning, evening, night) are defined with hours, breaks and tolerance, then the order of the shifts is set in a rotation. The rotation is assigned to employees as a work pattern, and the Work Schedule Wizard (Çalışma Planı Sihirbazı) builds the schedule for the month in this order.
How does a 4 shift system work?
In Pulsar HRM, cycles such as a 4-crew pattern are set up in a timesheet template with a number of days and a day plan; the template's 28-day equivalent is shown on screen. The ready-made templates include 2G-2N-2T (two day shifts, two night shifts, two days off) and 5-2.
How to run a 3 shift system with 4 people?
In Pulsar HRM, this pattern is set up as a timesheet template by writing the three shifts and rest days into the day plan, and assigned to people as a work pattern; the template's 28-day equivalent is checked on screen. The Plan Wizard builds the roster for the month with this template.
How to define shifts in time and attendance?
Each shift's working hours (start and end), daily duration, core time and break times are defined on the shift form; in a 3-shift or 4-crew system, the morning, evening and night shift hours are separate records, and working hours can be updated later.
What is a 12/36 schedule and how to build its shift pattern?
12/36 is a two-day cycle in which a 12-hour shift, including breaks, is followed by 36 hours of rest; under Article 63 of Turkish Labor Law No. 4857 (İş Kanunu), daily working time may not exceed 11 hours. In Pulsar HRM, it is defined as a two-day template (12-hour shift on the first day, rest on the second), and the Plan Wizard builds the roster for the month based on this pattern; the policy engine generates warnings for overruns in the schedule.
Do breaks count as working time?
Under Article 68 of Turkish Labor Law No. 4857 (İş Kanunu), rest breaks are not counted as working time. In Pulsar HRM, breaks are defined on the shift and deducted from working time according to the selected break calculation type.
How many hours can a night shift last?
Under Article 69 of Turkish Labor Law No. 4857 (İş Kanunu), workers' night work may not, as a rule, exceed seven and a half hours. The Pulsar HRM policy engine holds the night work duration rule; the timesheet separately calculates the time falling within the night window.
What percentage is the night premium?
Pulsar HRM does not set the night premium rate itself. The night premium multiplier is defined on the shift according to the contract, and you select whether the shift counts as night work.
What are flexible hours and flexible shifts?
In Pulsar HRM, the shift type is selected as standard or flexible. In a flexible shift system, the daily duration and core time are defined; flexible working hours and flexible schedules are evaluated within this framework.
How is the timesheet calculated in a 3 shift system?
Each shift has its own hours, breaks, tolerance and rounding rule; the timesheet is calculated automatically with the rule of the shift scheduled for that day or detected from the actual clock-in and clock-out. Time falling within the night window is separated as night work.
How to set a grace period and time clock rounding rules?
On the shift form, late arrival, early departure, early arrival and late departure tolerances are entered in minutes; rounding is selected with a 15, 30 or 60-minute increment and its direction. The timesheet is calculated with these settings.
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