Personnel file preparation: set the rule on the department, and each employee's documents arrive ready.
Standard and optional document rules, signature-ready documents in the personnel record.
The screens in this film were recorded from the Turkish interface of Pulsar HRM.
Quick Document: personnel file documents and batch printouts
In Personnel File Management (Personel Özlük Yönetimi), one template is marked Standard (Standart) for everyone, while another is linked only to Butchers in the Cutting Room through Optional Document Scope (Opsiyonel Belge Kapsamı). On the new Butcher's Personnel Record Card (Sicil Kartı), the documents matching the rule are waiting; Print All (Tamamını Yazdır) produces them in a single printout with personal details filled in. Once the signed copy is attached to the same document record, the document can no longer be regenerated; documents coming from outside go through an HR check.
HR document automation: onboarding document rules, standard or optional
In Add General Document (Genel Evrak Ekle), one document is marked standard for everyone and another as optional; an optional document is linked to a department and a role or job title. The rule is written once and applied to every new record.
Electronic personnel file: documents ready on a new record, printed in one output
On the new employee's personnel record card, Documents (Belge ve Evraklar) shows the documents that match the rule. Print All (Tamamını Yazdır) combines them all, with the person's details filled in, into a single PDF.
Signed copy, employee documents archive and regeneration lock
The signed copy of a document such as the employment contract is uploaded to the same row and stays on that document record. Once the signed copy is linked, the document is not regenerated.
External documents, missing document tracking and HR review
External documents such as a criminal record check are uploaded and go through HR review. Status labels appear as not prepared, awaiting signature, missing, awaiting review and approved.
How it works
- In Personnel File Management › Add General Document (Personel Özlük Yönetimi › Genel Evrak Ekle), you mark the template everyone will need as Standard (Standart) and press "Save Selection" ("Seçimi Kaydet").
- In the scope of a template you marked as optional, you select the department and the position or job title and save.
- On the new employee's Personnel Record Card › Documents (Sicil Kartı › Belge ve Evraklar) tab, the documents matching the rule wait to be prepared.
- With "Print All" ("Tamamını Yazdır"), the pending documents are produced as a single PDF with personal details filled in; their status changes to "Awaiting signature" ("İmza bekliyor").
- You upload the signed copy to the same document record; documents brought from outside are uploaded and approved through an HR check.
Frequently asked questions
Can a personnel file document be required only for a specific department or job title?
Yes. In Optional Document Scope (Opsiyonel Belge Kapsamı), you select the department and link the rule to all employees in that department, to a position or to a job title.
Can a document be regenerated after the signed copy is uploaded?
No. Once the signed copy is attached to the same document record, Create / Recreate (Oluştur / Yeniden Oluştur) is removed; you can only view the output and the proof.
How to check documents that employees bring from outside?
When a document subject to HR check is uploaded, it moves to "Awaiting check" ("Kontrol bekliyor") status; HR adds a note and concludes it with Approve or Reject (Onayla / Reddet).
How to organize employee files?
Article 75 of Turkish Labor Law No. 4857 (İş Kanunu) requires the employer to keep a personnel file for each employee. In Pulsar, HR prepares personnel files through document rules: the rules are defined once, matching documents arrive ready on each new record and are printed in a single output.
What should be in an employee file?
The company decides which documents are required; Pulsar lets you mark each document as standard for everyone or optional for specific departments and job titles, and shows what is missing on the card.
How to keep a list of onboarding documents?
The rules are kept on the Add General Document (Genel Evrak Ekle) screen; the list is created automatically for each new employee, and those with missing documents can also be filtered on the employee list.
Can all employee documents be printed at once?
Yes. Print All (Tamamını Yazdır) combines all documents matching the rule, with the person's details filled in, into a single PDF.
Can a document be changed after the signed copy is uploaded?
No. A document with a signed copy attached cannot be regenerated; the signed copy stays in the record.
How to verify external documents such as a criminal record check?
The document is uploaded on the personnel record card, goes to HR for review and its status is updated once approved.
How does a digital personnel file work?
Document rules are kept in Personnel File Management (Personel Özlük Yönetimi) › Add General Document. Each employee's documents appear with status labels on the Personnel Record Card (Sicil Kartı) › Documents tab; the signed copy is uploaded to the same document record, and external documents to their own row.
How to fill in a personnel file?
Print All (Tamamını Yazdır) produces the pending documents as a single PDF with the employee's details filled in. The documents are signed and the signed copy is uploaded to the same document record; external documents such as a criminal record check are uploaded and approved in HR review.
