Employee shuttle cost: a reference amount from the plan, the variance from the invoice
Vehicle card: owned, leased, subcontracted
A shuttle vehicle is kept with its owned, leased or contractor category, account, assigned asset, fuel consumption and dated mileage records; at most two drivers are linked to a vehicle.
Vehicle and driver management: driver card and documents
A driver is registered as an employee or external worker with a location scope, and their documents are uploaded.
Vehicle pool and assignment priority
The assignment priority of the owned, leased and contractor vehicle pools is set; the route builder assigns vehicles in this order.
Vendor rates: per-trip and per-km shuttle cost
A per-trip or per-km rate table keyed by company × capacity × route is defined; price entries for a locked period are rejected.
Fleet cost tracking: monthly vehicle expenses
Fuel, maintenance, lease and other expenses are entered per vehicle × month.
Reference cost: what the shuttle should cost according to the plan
The monthly reference shuttle cost is calculated from trips measured against the schedule and PDKS data; a past month is calculated with its own route version.
Month-end vendor statement report
At month end, the earned trips, kilometers and amounts by route are reported as read-only; mixed fleet efficiency appears in the same report.
Actuals ledger and transport vendor billing reconciliation
Contractor invoices are entered line by line; they are reconciled with the reference cost and a variance report is produced.
Seeing the cost difference for shuttle savings: simulation and cross-location
In the simulation, the monthly cost difference of a shift or department change appears instantly. Employees who are closer by distance to another location's stop are reported as candidates.
Frequently asked questions
How to calculate shuttle transport cost?
In Pulsar HRM, a per-trip or per-km rate keyed by company, capacity and route is used for contractor vehicles, and monthly expenses for owned and leased vehicles. The monthly reference cost is calculated from trips measured against the schedule and PDKS.
How is the month-end shuttle statement calculated?
The month-end contractor payment report shows the number of trips, kilometers and amount by route as read-only; the amount comes from the defined rates and expenses.
How to check a shuttle vendor invoice?
The contractor invoice is entered line by line in the actuals ledger; the system reconciles it with the reference cost and produces a variance report.
How to set employee shuttle cost per km?
In the contractor rate table, a per-km or per-trip fee is entered for the company, capacity and route. Prices cannot be written to a locked period.
How to reduce employee shuttle costs?
Pulsar HRM does not make the decision; it shows the difference: X-Ray (Röntgen) measures empty seats and seat utilization, the simulation gives the monthly cost difference of a shift change, and the cross-location report lists employees who are closer to another location's stop.
How to check subcontractor shuttle statements?
On the shuttle side, the contractor payment appears in the month-end report with trips, kilometers and amounts by route; the incoming invoice is compared with the reference cost in the actuals ledger.
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