Disciplinary process: from incident to report, from explanation to decision, every step on record.
Employee incident tracking: incidents come from PDKS, the supervisor's phone and the record card
Absence, late arrival, early departure, other employee incidents and the start of a notice period are recorded from PDKS, the supervisor's phone, the supervisor's web screen, HR's personnel record card or another module. Managers can also open the incident and the report from the mobile app.
Absence report template from PDKS: absence without leave reports
The incident report is previewed and printed from the document template with the incident's real data; the Print Report (Tutanak Yazdır) action opens from the record. For an absence coming from PDKS, the report is not retyped by hand.
Employee written explanation request and deadline tracking
A defense request is created; the defense is received only by HR with a wet signature, and a physical defense record is entered. Request, reminder, deadline expired, deadline extension and defense received notifications are generated automatically.
HR preliminary review, assessment and closure
The incident goes through HR preliminary review, additional information and assessment stages. It closes with the outcome recorded, excuse accepted or no action required.
Disciplinary decision letter on mobile: notification and disciplinary appeal
A single decision is written for the referral, and the decision is placed in the notification queue. In the mobile app, the employee accepts or objects to the notice; they see disciplinary decisions and the defense request document on the phone, but submit the defense with a wet signature, not on mobile.
From report to termination notice: with notice period, report-linked or warning-linked
Termination notices with a notice period, and termination notices linked to a report or a warning, are produced from a template with the incident's records. Incident files are filtered together with leave records in the Records and Processes (Kayıtlar ve Süreçler) grid on the personnel record card.
Frequently asked questions
How to write an absence report?
In Pulsar, an absence incident is opened from PDKS, the supervisor's phone or the personnel record card; the report is previewed from the document template with the incident's data and printed.
When is an absence without leave report drawn up?
HR decides when the report is drawn up; as soon as the incident record is opened, Pulsar keeps the report ready with the incident's date, employee and department information.
How to prepare an early leaving report?
An early departure is recorded as an employee incident, and the incident report is printed from the same template with real data.
How to request a written explanation from an employee?
Article 19 of Turkish Labor Law No. 4857 (İş Kanunu) requires a defense to be obtained in terminations related to conduct or performance. In Pulsar, a defense request is created, the defense is delivered to HR with a wet signature and a physical defense record is entered.
How to track the explanation deadline?
For a defense request, reminder, deadline expired, deadline extension and defense received notifications are generated automatically.
Can the explanation be submitted in the mobile app?
No. The employee sees the defense request document on the phone, but the defense is submitted only to HR with a wet signature.
How is a disciplinary decision letter delivered to the employee?
The decision is placed in the notification queue and reaches the employee's mobile app; the employee accepts the notice or objects to it.
How to create a termination notice?
Termination notices with a notice period, linked to a report or linked to a warning are produced from the document template with the employee's records.
Let's talk about Pulsar HRM and your own processes.
Start with PDKS; add the field and enterprise layers as you need them.